Executive Assistant

Job Description:

We are looking for a new Executive Assistant to support our company vice president. You will manage mostly business-related tasks for the vice president such as creating reports, fielding client calls, organizing travel and maintaining the executive planning calendar. To do this role properly, you should have a strong background and comfort level with computer and online work, solid communication skills (written and verbal) and ability to work independently. Design marketing background helpful, but not necessary.


  • Preparing reports, memos, presentation notes and other documents.
  • Answering client calls to follow through with request resolutions.
  • Filing and retrieving records, documents, and reports in an electronic format.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Using various software, including word processing, spreadsheets, databases, presentation software. Familiarity with Adobe InDesign helpful, but not required.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executive.
  • Preparation of draft emails for executive responses.
  • Provide general administrative support.


  • Proven experience as an executive assistant or other relevant administrative support experience.
  • Professional level verbal and written communications skills.
  • Clear writing ability; strong grammar.
  • Ability to organize a daily workload by priorities.
  • Must be willing and capable of learning executive’s clients and the firm’s fundamental service operations.
  • The individual must work well independently and also closely interface with staff and teams

About Keystone:

  • Growing business, rapid growth – significant opportunities to play key role in driving not just software but also the business as a whole.
  • Market leader in PA Tax Collections
  • Vital role in keeping local communities and school districts running smoothly by ensuring money comes in regularly and fully (people pay).
  • Applying technology to achieve operational efficiency and rigorous quality/accuracy levels.
  • Located in Eastern suburbs of Greater Pittsburgh, Keystone offers low stress commute (just 1 mile from Turnpike off Route 30), ample free parking, and nearby shopping/food options for lunch or after work errands.
  • Family run company with 30 years of treating employees like family.
  • Our office hours are 8 AM – 4PM. We offer benefits to our fulltime employees including healthcare, dental, vision, paid time off, 401k with company match and more!

Keystone Collections Group is an Equal Opportunity Employer.

Apply by sending resume to: careers@KeystoneCollects.com